Associate, Events

• Event Management: Strategically plans and manages all RPIA-hosted events for private clients, institutions, and retail advisors, coordinating with client and administration teams to ensure seamless execution from inception to completion.
• Sponsorships and Conferences: Coordinates the firm’s event sponsorship activities and conference participation, including developing sponsorship ads and collaborating with both internal and external stakeholders.
• Philanthropic Giving: Develops donation proposals and manages the approval process with the Donations Committee for RPIA’s charitable giving across all client channels.
• Client Appreciation: Manages client appreciation efforts, including client anniversaries, holiday observances, and gifting across all channels.
• Event Marketing: Designs and develops supporting marketing materials for events, including invitations, signage, printed materials, and advertisements.
• Project Management: Collaborates with cross-functional teams and senior executives to manage all aspects of event planning and delivery, delivering high-quality outcomes on time.
• Budgeting and Reporting: Tracks spending for events, sponsorships, client appreciation, and conferences. Prepares CRM reports on attendance, ROI, value-added, compliance tracking, and more.
• Sales Events Support: Partners with sales representatives to provide logistical support for smaller-scale sales events, including setup, technology, marketing materials, and invitations.
• Operational Support: Assists with sales enablement, marketing tasks, and general administrative duties, including preparing materials, coordinating logistics, managing vendor relationships, and handling inquiries.

Critical Competencies

• Organization & Planning – A natural analytical problem solver who can independently determine and modify their priorities to meet operational requirements and deadlines.
• Strategic Thinking – Ability to see the big picture to develop a results-oriented approach that aligns with business goals.
• Persistence & Motivation – A self-starter who understands the importance of adaptability and accountability in an environment where priorities may shift quickly.
• Communication – An excellent communicator with a firm command of written, verbal, and interpersonal skills.
• Collaboration – Strong aptitude for working collaboratively with business partners and both internal and external stakeholders. Brings a spirit of collaboration with the ability to maintain strong working relationships with peers and leaders within the organization.
• Attention to Detail – Exceptional attention to detail to ensure accuracy and high standards befitting a luxury event experience across all deliverables.
• Project Management – Proven ability to manage complex projects, ensuring timelines, scope, and quality are consistently met.
• Tech-savvy – Quick learner with a strong understanding of technology to ensure an excellent user experience for clients for both in-person and virtual events.
• Brand Integrity – A positive professional who upholds the values of the firm, and understands the importance of maintaining/protecting sensitive, confidential information.

Requirements

• Post-secondary education in Marketing, Business Administration, or a related field
• Minimum of three (3) years of experience in event management
• Strong experience managing events for ultra-high-net-worth clients and B2B corporate events
• Strong project management skills, with the ability to oversee multiple events simultaneously
• Excellent communication and interpersonal skills, with the ability to interact with senior executives and external stakeholders
• Proficiency with event management software, CRM tools (Salesforce), and Microsoft Office Suite (Word, Excel, PowerPoint), and audiovisual technologies.

• Proficiency in French is considered an asset

Additional Information:

•  Position Type: Full-Time Permanent
•  Work Location: Toronto 
•  To learn more about life at RPIA, visit https://rpia.ca/
•  Read our firm’s magazine, Voices of RPIA: https://online.flippingbook.com/view/102868306/

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

• Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
• Homewood Health Employee and Family Assistance Program supports mental well-being and extends to all family members in your household.
• Opportunities for professional and personal growth through:
• Cross-functional Mentorship Program
• Internally curated Leadership Skills training program
• Community outreach opportunities are organized through our volunteer-led Allyship and Social committees.

RPIA is an Equal Opportunity Employer

We believe in the power of diversity of thought, and we aspire to have an inclusive workplace that mirrors the fabric of our community. We strongly encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to providing an accessible and equitable application and hiring process and will make accommodations should you require it at any point. We encourage you to connect with us at [email protected] if you require accommodation during the recruitment process.

Our culture is defined by our five core values: excellence, partnership, transparency, integrity, and community. Our clients often say the outstanding service we deliver is as important to them as the returns we achieve for them. With over 100 employees and $14 billion under management for a broad investor base of institutions and private clients, we proudly remain privately owned by employees who invest alongside our clients.