Use, Disclosure, and Safeguarding of Personal Information
RPIA will use personal information only for the business-related purposes described in this Policy. If RPIA proposes to use personal information for a purpose not previously identified, the new purpose will be identified and documented prior to the new use. Except as authorized by law, the consent of the investor is required before the personal information can be used for that purpose.
RPIA may disclose investor personal information to third parties, when necessary, in connection with the services we provide related to their account or investment in the Funds, including:
- financial service providers, such as banks and others used to facilitate transactions by, or operations of, the Funds or investors;
- other service providers to the Funds, such as fund administration, accounting, legal, or tax preparation services; and
- taxation and regulatory authorities and agencies, which may include foreign authorities such as the U.S. Internal Revenue Service, where required by applicable laws.
RPIA will use contractual or other reasonable means to protect personal information that has been disclosed to third parties.
The Funds may be required to file with the Ontario Securities Commission and with other relevant Canadian securities regulatory authorities an annual report setting out the investor’s name and address, and details of the relevant Fund purchase(s). Such information is collected by securities regulators under the authority granted to them in securities legislation, for the purposes of the administration and enforcement of their governing securities legislation. By completing a subscription agreement, the investor authorizes such indirect collection of the information by each such regulatory authority.
RPIA seeks to carefully safeguard personal information and, to that end, restricts access to personal information about investors to those employees and other persons who need to know the information to enable us to provide appropriate services to them and to comply with applicable laws and regulations. Each employee of RPIA is bound by the RPIA Code of Conduct which includes being responsible for ensuring the confidentiality and safekeeping of all personal information they may access.
Investors’ personal information is maintained in a secure physical format or electronically on our secure networks or on the networks of our service providers and is accessible at 39 Hazelton Avenue, Toronto, Ontario M5R 2E3. Personal information may also be stored off-site in secured physical format with storage providers and electronically on secure third-party storage facilities including internet, virtual and cloud-based storage. Information stored electronically by RPIA is subject to our internal information technology and cybersecurity policies and procedures.